Industries / Real estate brokerages
A transaction coordinator on every deal.
Agents sell. Everything around the sale, from lead follow-up to the compliance file, falls on a small back office. The AI does that work so nothing slips between contract and closing.
In plain terms
Think of a transaction coordinator who tracks every deadline on every contract and never forgets to send the lender an update.
Your week
What eats your team's week.
Today, by hand
- Calling back online leads before another agent does
- Tracking inspection, appraisal and financing deadlines
- Chasing signatures and missing disclosures
- Reviewing compliance files before the broker signs off
What AI takes on
- Leads answered within minutes and followed up
- Contract deadlines tracked, with reminders to every party
- Disclosures and signatures chased until the file is complete
- Compliance files checked before broker review
Who signs offAgents own the client. The broker signs off on every file.
The first two weeks
We measure before we build.
- Minutes to first response on a lead
- Files missing documents at closing
- Transactions per coordinator
Where we usually start
Questions
What owners ask first.
Will this replace my staff?
It takes over the repetitive part of their week: the forms, the follow-up, the matching and the reports. Most owners use that time to serve more customers without hiring at the same pace. Who you employ stays your decision.
Is our data safe?
Before any work starts, a written agreement says what we can access and who can see it. Every step the AI takes is logged.
How long before something is running?
The assessment takes about two weeks. The first tasks then run inside your real work within six to eight weeks, and halfway through you decide whether to continue.
What does it cost?
It depends on the work. The assessment is a fixed fee agreed before we start. After that you choose a fixed price for a build, a monthly retainer, or paying us from the extra profit.
Do we have to change our software?
Usually not. We work with the systems real estate brokerages already use.
What if the AI gets something wrong?
Anything that goes to a customer, a regulator or your books is checked by a person first, and every step is logged so a mistake can be traced and fixed.
Show us where the hours go.
Tell us what your team spends the most time on. In two weeks we measure it and show you what AI can take off their plate, in your numbers.
info@16x9.ai